Vacancy - Office Manager
Office Manager

Air Cargo Belgium | Home

Join us as Office Manager

 

Air Cargo Belgium (ACB) is the official representative of the air cargo community at Brussels Airport Cargo. With 170 member companies, we bring together airlines, handlers, forwarders, the airport authority and other stakeholders. We connect, inspire, and strengthen the Belgian air cargo community through events, projects and communication.

 

At Brussels Airport Cargo, Air Cargo Belgium is the central driving force behind innovation, digitalization and operational improvement. As the community partner, we connect all players in the cargo chain to shape smarter, faster, better and more sustainable air cargo solutions. Join the BRUcargo community and help us build the most efficient, innovative and attractive cargo zone in the world!

 

To help execute our new strategy, we’re looking for a driven and experienced Office Manager.

 

As Office Manager at Air Cargo Belgium, your main responsibilities include being the primary point of contact for the entire team on HR-related matters, providing accounting support, and offering organizational and administrative assistance to the management team in their daily activities.

 

 

Key Responsibilities:

  • Act as the main point of contact for the team regarding HR-related matters (training, leave, illness). You help define HR policies, keep the work regulations up to date, and ensure proper follow-up.
  • Support the accounting administration and monitor incoming and outgoing invoices.
  • Collect and organize documents, keep filing systems up to date, manage office supplies, and prepare meetings (including reserving meeting rooms).
  • Prepare files and/or documents (both administrative and content-related) for internal and external meetings (e.g., Board of Directors).
  • Review incoming mail and emails, forward copies to relevant people or departments, prepare and/or follow up on responses, and keep contacts (Outlook) up to date.
  • Support the team with the organization and coordination of airport tours.
  • Assist in managing the stock of promotional materials and gifts, follow up on stock levels, and handle new orders when needed.
  • Participate in management meetings as minute-taker and/or active member: take notes, provide input and feedback, draft, validate, and distribute meeting minutes.
  • Maintain calendars, schedule appointments, organize business trips, and coordinate agendas with both internal and external parties.
  • Create presentations based on provided information and/or contribute your own input
  • Monitors and safeguards adherence to company standards

 

 

Requirements:

  • The ideal candidate:
    • Holds a Bachelor’s degree or has equivalent experience.
    • Has at least 5 years of relevant work experience.
    • Possesses strong knowledge of time management and meeting/travel organization
    • Has experience with administrative document management.
    • Is familiar with HR laws and regulations.
    • Enjoys variety and challenges, remains stress-resistant, and can perform under time pressure.
    • Is eager to learn new things in HR, accounting, and the aviation sector.
    • Demonstrates excellent people management skills.
    • Understands and thrives in a fast-paced, multi-stakeholder environment.
    • Takes ownership and works autonomously on initiatives.
    • Has a collaborative and goal-oriented mindset.
    • Has strong communication and interpersonal skills.
    • Speaks fluent Dutch and English.

 

Our offer:

  • Competitive salary
  • 13th month and holiday pay
  • 20 days leave and 6 compensation leave days
  • Hospitalization insurance
  • Laptop + smartphone
  • Meal and ecovouchers
  • Individual and collective bonus
  • Public transport reimbursement
  • Good work/life balance
  • …

 

 

Why choose for us?

Alongside a professional and enriching work environment in a young and dynamic team, Air Cargo Belgium presents opportunities for continuous learning, growth, and advancement within the aviation sector combined with regular opportunity to travel abroad. We value initiative, innovation, sustainability and a steadfast commitment to building a resilient air cargo community.

 

If you're ready to embark on an air cargo adventure like no other, apply now via vacature@aircargobelgium.be.

 

More info:

https://aircargobelgium.be/

https://be.linkedin.com/company/air-cargo-belgium

 

 

 

 

Apply Here